Budget Planner
2027 World Conference · Event requirements and budget categories
People Counts
Attendance assumptions that drive venue sizing, F&B planning, swag, travel, and budget projections.
General paid attendees
Plus-ones / accompanying
Internal team / ops
Executive or priority guests
Keynote and session speakers
Sponsor reps on-site
Vendor staff on-site
Anyone else needing a count
Total Paid Attendees
500
Total Internal Staff
20
Total VIP Population
20
Sponsors / Vendors / Other
20
Total Head Count
560
Room Planner
Meeting space the event needs — distinct from hotel room blocks. Pick one or more dates per room.
Food & Beverage Planner
What the event needs — meals, breaks, receptions — independent of venue pricing. In any venue's F&B tab, click Apply Planner Values to generate priced line items. 3 venues ready to apply against.
Aug 5, 2027
1 function · 200 total covers
Time
12:00
Forever Workshop Lunch
Lunch · Attendees
Headcount
200
Aug 6, 2027
4 functions · 580 total covers
Time
08:00
Day One Team Breakfast
Breakfast · Staff + Speakers
Headcount
30
Time
12:00
Day One Team Lunch
Lunch · Staff + Speakers
Headcount
30
Time
12:00
Day One Attendee Lunch
Lunch · Attendees
Headcount
500
Time
12:00
Day One VIP Lunch
Lunch · VIPs + Speakers
Headcount
20
Aug 7, 2027
4 functions · 580 total covers
Time
08:00
Day Two Team Breakfast
Breakfast · Staff + Speakers
Headcount
30
Time
12:00
Day Two Team Lunch
Lunch · Staff + Speakers
Headcount
30
Time
12:00
Day Two Attendee Lunch
Lunch · Attendees
Headcount
500
Time
12:00
Day Two VIP Lunch
Lunch · VIPs + Speakers
Headcount
20